Guide 3900 – Steps

Step 1. Gather Documents

What documents are required?

Use the Document Checklist (IMM 5491) which you can find in this package to assist you in gathering the necessary documentation.

Important information: If you do not provide all the requested information or documents, the processing of your application could be delayed.


Translation of documents

Any document that is not in English or French must be accompanied by:

  • the English or French translation; and
  • an affidavit from the person who completed the translation; and
  • a certified copy of the original document.

Translations may be done by a person who is fluent in both languages (English or French and the unofficial language). If the translation is not provided by a member in good standing of a provincial or territorial organization of translators and interpreters in Canada, the translation must be accompanied by an affidavit swearing to the accuracy of the translation and the language proficiency of the translator.

The affidavit must be sworn in the presence of:

In Canada:

  • a notary public
  • a commissioner of oathsNote1
  • a commissioner of taking affidavitsNote1

Outside of Canada:

Important information: Translations must not be done by the applicants themselves nor by members of the applicant’s family.


Certified true copies

To have a photocopy of a document certified, an authorized person must compare the original document to the photocopy and must print the following on the photocopy:

  • “I certify that this is a true copy of the original document”,
  • the name of the original document,
  • the date of the certification,
  • his or her name,
  • his or her official position or title, and
  • his or her signature.

Who can certify copies?

Persons authorized to certify copies include the following:

In Canada:

  • a notary public
  • a commissioner of oathsNote1
  • a commissioner of taking affidavitsNote1

Outside Canada:

Family members may not certify copies of your documents.


Step 2. Complete the Application

Filling out the application

The following are the forms that must be filled out and submitted:

Important information: It is a serious offence to give false or misleading information on these forms. The information you provide on your application is subject to verification.


Be complete and accurate

Complete all sections. If a section does not apply to you, write “Not Applicable” or “NA”. If information or documents are missing, your entire application will be returned to you. You will need to re-submit your application with the missing information or documents.

If you need more space for any section, print out an additional page containing the appropriate section, complete it and submit it along with your application.


Application to Sponsor, Sponsorship Agreement and Undertaking(IMM 1344)

Who must fill out this application form?

This form must be completed by:

  • the sponsor,
  • the co-signer, if applicable
  • the principal applicant.


Note

Completing the form

You must answer all the questions on this application form unless indicated otherwise.

1. Download and fill out the application form on a computer.

You also have the option of saving your form and completing it later.

2. Once the application is completed, click on the Validate button located at the top or bottom of the form.

A barcode page like the one below will be generated:

Sample Barcodes

Note: This barcode page will not appear if you fill out your application by hand.

3. Print all pages of your application form.

4. Sign and date in the spaces provided.

5. Place the barcode page on top of your application (forms and supporting documents) when you submit it.


Part 1: Application to Sponsor and Undertaking

Question 1
Check one box to indicate how you wish to proceed if you do not meet the sponsorship requirements.

  • If you check the box to withdraw your sponsorship application then
    • the sponsorship application will not be processed. All fees will be refunded, except for the $75 sponsorship fee.
  • If you check the box to proceed with the application for permanent residence then
    • the sponsorship application will be refused. None of the fees will be refunded.

Note: Check “proceed with the application for permanent residence” if you submit an undertaking of assistance to support the permanent residence application of a family member or close relative on Humanitarian and compassionate considerations.

Question 2
Would you like to receive your correspondence in French or English?
Question 3
Check one box to indicate if you have a co-signer or not.Only your spouse or common-law partner can co-sign this application.

Note: If you are sponsoring your spouse or common-law partner, you cannot have a co-signer.

Question 4
Write the following details about the principal applicant you are sponsoring:

  • Family name(s) (surname)
  • Given name(s) (first, second or more)

Note: If you are sponsoring a child to be adopted in Canada who is not yet identified, write:

  • your Family name(s) and
  • “Child” in the given name field or leave it blank.
Question 5
Indicate the principal applicant’s date of birth. If the complete date of birth is unknown, use “*” (star sign/asterisk) to fill in the spaces for the year, month or day, where applicable.
Question 6
  1. Indicate the nature of your relationship to the principal applicant:
    • Spouse
    • Common-law partner
    • Conjugal partner
    • Child
    • Grandchild
    • Parent
    • Adoptive parent
    • Other
  2. If you chose Other, provide details (i.e., brother, sister, uncle, aunt, nephew, etc.).
  3. If you are a conjugal partner, provide the date you entered into that conjugal relationship.
Sponsor Personal Details
Question 1
Full nameIndicate your family name(s) (surname) exactly as it appears on your passport or travel document (even if the name is misspelled). Do not use initials.

Note: If you do not have a family name on your passport or travel document, enter all your given name(s) here and leave the given name field blank.

Write all of your given name(s) (first, second, or more) exactly as it appears on your passport or travel document (even if the name is misspelled). Do not use initials.

Note: If you do not have a given name on your passport or travel document, leave this field blank.

Question 2
Nickname/AliasCheck the box to indicate if you ever used any other name. This could include your birth name, maiden name, married name, nickname, etc.

If you checked “Yes”, indicate any other family name(s) that you have ever used.

If you checked “Yes”, indicate any other given name(s) (first, second, or more) that you have ever used.

Question 3
Indicate your sex.
Question 4
Indicate your date of birth. If your complete date of birth is unknown, use “*” (star sign/asterisk) to fill in the spaces for the year, month or day, where applicable.
Question 5
Indicate your city or town of birth.Indicate your country of birth.

Question 6
Indicate your status in Canada:

  • Canadian citizen by birth
  • Canadian citizen by descent (citizenship through a parent)
  • Naturalized Canadian citizen (after immigrating to Canada)
  • Permanent resident
Question 7
If you are a permanent resident or a naturalized Canadian citizen (i.e., you came to Canada as a permanent resident and were later granted Canadian citizenship), provide:

  1. The date on which you obtained this status (whichever is more recent)
  2. Your UCI (Unique Client Identifier)/Client ID number)
  3. Check the box to indicate if your actual full name is the same as when you became a permanent resident. If you checked “No”, provide your full name (family name(s) and given(s) name(s)) at the time you became permanent resident.
Question 8
  1. Indicate your current marital status:
    Annulled Marriage:
    This is a marriage that is legally declared invalid. An annulment can also be a declaration by the Catholic Church that the marital union did not have a binding force.
    Common-Law:
    This means that you have lived continuously with your partner in a marital-type relationship for a minimum of one year.
    Divorced:
    This means that you are officially separated and have legally ended your marriage.
    Legally Separated:
    This means that you are married, but no longer living with your spouse.
    Married:
    This means that you and your spouse have had a ceremony that legally binds you to each other. Your marriage must be legally recognized in the country where it was performed and in Canada.
    Single:
    This means that you have never been married and are not in a common-law relationship.
    Widowed:
    This means that your spouse has died and that you have not re-married or entered into a common-law relationship.
  2. Enter the date (year, month, day) you were married or you entered into your current common-law relationship.

    Note: This is the date your status officially changed from being single to common-law, not the date you started living together.

  3. Write the family name(s) and given name(s) of your current spouse or common-law partner.
Question 9
Check the box to indicate whether you have previously been married or in a common-law relationship. If you checked “Yes”, provide:

  • Family name(s)
  • Given name(s)
  • Type of relationship:
    • Common-law or
    • Married
  • Dates (From – To) for which you were in the relationship with your previous spouse/common-law partner.
Sponsor Contact Information
Question 1
Indicate your current mailing address (where information should be mailed):

  • Post Office Box (P.O. Box) number, if applicable. If you do not indicate post office box, the Street number must be provided
  • Apartment (Apt.) or Unit, if applicable
  • Street number (No), if applicable. This must be provided if you did not indicate in a P.O. Box
  • Street name, if applicable
  • City or Town
  • From the list, select the Country of your current mailing address
  • Province or State
  • Postal code/zip code
  • District, if applicable

Note: All correspondence will go to this address unless you indicate your e-mail address.

If you wish to have a representative who can conduct business on your behalf, youmust provide their address in this section and on the Use of a Representative (IMM 5476) form.

For more information read the “Use of Representative” section in this guide.

Question 2
Check the box to indicate whether your residential address (where you live) is the same as your mailing address. If “No”, indicate the following information:

  • Apartment (Apt.) or Unit, if applicable
  • Street Number (No.)
  • Street Name
  • City or Town
  • Country
  • Province or State
  • Postal Code/zip code
  • District, if applicable
Question 3
Check the appropriate box to indicate if the telephone number is from Canada/the United States (US) or Other (any other country).Indicate the type of telephone:

  • Residence (home)
  • Cellular (cell/mobile)
  • Business (work)

Write your telephone number including the country code, area/regional codes, etc.

If you have an extension number, write it after your phone number under “Ext.

Question 4
Check the appropriate box to indicate if your additional telephone number is from Canada/the United States or Other (any other country).Indicate the type of telephone:

  • Residence (home)
  • Cellular (cell/mobile)
  • Business (work)

Write your telephone number including the country code, area/regional codes, etc.

If you have an extension number, write it after your phone number under “Ext.

Question 5
Check the appropriate box to indicate if the facsimile (fax) number is from Canada and United States or Other (any other country).If applicable, write your facsimile (fax) number, including country code, area/regional codes, etc.

Question 6
If applicable, write your e-mail address using a format similar to the following: name@provider.net

Note: By indicating your e-mail address, you are hereby authorizing Citizenship and Immigration Canada to transmit all correspondence, including your file and personal information to this specific e-mail address.


Note
Sponsor Residency Declaration

This section is to be completed only if you are a Canadian citizen living exclusively outside of Canada and sponsoring a spouse, a common-law or conjugal partner, and/or dependent children who have no children of their own.

You must check the appropriate box to confirm where (Canadian province, territory or the province of Quebec) you intend to live should your spouse, common-law or conjugal partner and (or) dependent children become permanent residents.


Note
Sponsor Eligibility Assessment
Question 1-18
Check “Yes” or “No” in the appropriate boxes.

Note: Sponsors residing in Quebec (or who intend to) do not need to answer questions 8, 9, 10 and 15.

  • If you answer “No” to questions 1 to 3
    • You are not eligible to be a sponsor. You should not submit an application.
  • If you answer “No” to question 4, but are a Canadian citizen living exclusively outside Canada
    • You may submit a sponsorship for your spouse, common-law partner or conjugal partner and children who have no children of their own.
    • You must, however, come to Canada to reside with the sponsored person. If this is your situation, complete the section “Residency Declaration”.
  • If you answer “Yes” to any question between 5 and 15
    • You are not eligible to be a sponsor. You should not submit an application.
    • If you are sponsoring a parent or grandparent, this does not apply to you.
  • If you answer “Yes” to questions 13, 16, 17 or 18
    • provide the details including date and place, and
    • read the section “Suspension of processing” for situations where processing may be suspended.

Note
Co-Signer Personal Details

The questions under “Co-signer Personal Details” are the same as in “Sponsor Personal Details”, except for question 8.

Follow the previous instructions to answer the questions for the co-signer.

Note: Remember that all questions in this section are about the co-signer.

Co-Signer Contact Information
Question 1
Check the appropriate box to indicate if the telephone number is from Canada/the United States (US) or Other (any other country).Indicate the type of telephone:

  • Residence (home)
  • Cellular (cell/mobile)
  • Business (work)

Write your telephone number including the country code, area/regional codes, etc.

If you have an extension number, write it after your phone number under “Ext.

Question 2
Check the appropriate box to indicate if your additional telephone number is from Canada/the United States or Other (any other country).Indicate the type of telephone:

  • Residence (home)
  • Cellular (cell/mobile)
  • Business (work)

Write your telephone number including the country code, area/regional codes, etc.

If you have an extension number, write it after your phone number under “Ext.

Question 3
Check the appropriate box to indicate if the facsimile (fax) number is from Canada and United States or Other (any other country).If applicable, write your facsimile (fax) number, including country code, area/regional codes, etc.
Question 4
If applicable, write your e-mail address using a format similar to the following: name@provider.net

Note: By indicating your e-mail address, you are hereby authorizing Citizenship and Immigration Canada to transmit all correspondence, including your file and personal information to this specific e-mail address.


Note
Co-Signer Residency Declaration

This section is to be completed only if you are a Canadian citizen living exclusively outside of Canada and sponsoring dependent children who have no children of their own.

You must check the appropriate box to confirm where (Canadian province, territory or the province of Quebec) you intend to live should your dependent children become permanent residents.


Note
Co-Signer Eligbility Assessment
Question 1-15
Check “Yes” or “No” in the appropriate boxes.

Note: Co-signers residing in Quebec (or who intend to) do not need to answer questions 5, 6, 7 and 12.

  • If you answer “No” to questions 1 or 2
    • Then you are not eligible to be a sponsor. You should not submit an application.
  • If you answer “No” to question 3, but are a Canadian citizen living exclusively outside Canada
    • Then you may submit a sponsorship for your spouse, common-law partner or conjugal partner and children who have no children of their own.
    • You must, however, come to Canada to reside with the sponsored person. If this is your situation, complete the section “Residency Declaration”.
  • If you answer “Yes” to any question between 4 and 12
    • Then you are not eligible to be a co-signer. You should not co-sign this application.
  • If you answer “Yes” to any questions between 13 and 15
    • Then provide the details including date and place, and
    • Then read the section “Suspension of processing” for situations where processing may be suspended.


Important information

Undertaking by Sponsor and Co-Signer, if applicable

This section outlines what your role and responsibilities will be by submitting this application.


Part 2: Sponsorship Agreement

Obligations of the Sponsor and, if applicable, the Co-Signer; and Obligations of the Person to be Sponsored

All parties (sponsor, co-signer and person to be sponsored) must read the obligations carefully.


Note
Declaration

Read the declaration statement carefully before signing.

By signing, you certify that you fully understand the questions asked, and that the information you have provided is complete, accurate and factual.

You understand that any false or misleading statement may be grounds for prosecution and the removal of the person you are sponsoring and his or her family members from Canada.

By signing this form, you also declare that you will provide immediately any change of address and or any other information changed on the application by calling the Call Centre or notifying us in writing


Note
Signatures

In this section, the sponsor must sign and date the application form or it will be returned.

The spouse or common-law partner (if co-signer), must also sign and date the application or it will be returned.

The sponsored person (principal applicant), must also sign and date the application or it will be returned.


Sponsorship Evaluation – (IMM 5481)

Who completes this form?

The sponsor completes this form.

The Sponsorship Evaluation will help us assess your past and current obligations with respect to previous sponsorship undertakings that you have signed or co-signed. This form, and the supporting documents you will be sending with your application, will help us determine whether you meet the residency requirement and whether you have the ability to support the applicant.

Note: You must not use this form if you or your spouse, common-law partner or conjugal partner has a dependent child who has child of his own. You must complete a Financial Evaluation (IMM 1283).

Quebec residents do not need to complete this form.

  1. Write your full name, including family name, maiden name (if applicable), and all given names.
  2. Check the box that best describes your current situation:
    1. Unemployed
    2. Employed (i.e. you are working for an employer and are paid a salary, wages or a commission for your services)
    3. Self-employed (i.e. you have your own business, practice a trade or profession and conduct activities for profit)
  3. Write your net personal income for the 12 months preceding the date of your application. Also write the dates of that 12-month period.
  4. You are included in the count by default. Go to section 5.
  5. Details of current and previous undertakings. Write the number of persons included in undertakings in effect and not yet in effect. If you have signed undertakings in the past, you must provide some details about them. Follow the instructions on the form and be specific.
  6. Write the number of persons for whom you are financially responsible but who are not listed in sections 5A and 5B, if applicable.
  7. Add the number of persons listed in sections 4, 5 and 6. Write the total in the box provided.

Statutory Declaration of Common-Law Union (IMM 5409)

Who must complete this form?

This form must be completed and signed by the sponsor and common-law partner, only if the latter is a co-signer on the application

Question 1
Write the following information in the space provided:
  • Country of current residence
  • Province/state/territory of current residence
  • Name of the declarant
  • Name of the declarant’s partner
  • Name of city, town, village
  • Name of county (if applicable)
  • Name of province/state/territory
  • Name of the country
  • Number of continuous year(s) in a conjugal relationship
  • Date of the relationship (from-to)
Question 1A
Check the box to indicate if you have jointly signed a residential lease, mortgage or purchase agreement relating to a residence in which you both live.
Question 1B
Check the box to indicate if you jointly own property other than your residence.
Question 1C
Check the box to indicate if you have a joint bank, trust credit union or charge card accounts.
Question 1D
Check the box to indicate if you have declared your common-law union under the Canadian Income Tax Act (T-1 “General individual income Tax Return”)
Question 2
Check the box to indicate if you have life insurance on yourself which names your common-law partner as a beneficiary.
Question 3
Check the box to indicate if your common-law partner has life insurance on himself or herself which names you as a beneficiary.
Question 4
If you answered “NO” to questions 1 to 3, indicate other documentary evidence you have that would indicate your relationship as common-law partners
Question 5
SOLEMN DECLARATION
Write the following information in the space provided:
  • Name of the declarant
  • Name of the declarant’s partner
  • Name of the city, town, village
  • Name of the county
  • Name of the province/state/territory
  • Name of the country
  • Date (day, month, year)
  • Signature of the declarant
  • Signature of the declarant’s partner
  • Name of the person who administered the declaration
  • Select the person’s title from the choices provided
  • Signature of the person who administered the declaration

Sponsor Questionnaire (IMM 5540)

Who must complete this form?

This form must be completed by the person who is either sponsoring a spouse, a common-law partner or a conjugal partner.


General Information

  • This form must be completed and submitted with your application if you are sponsoring a spouse, common-law or conjugal partner.
  • Be complete and factual. Failure to provide this information may delay processing and could result in a refusal.
  • If there is not enough space to fully answer a question, provide details on additional sheets of paper. Make sure you write your name, the form’s title and the number or letter of the question you are answering.
  • You must answer all questions that apply to you. If a section does not apply to you, write “Not applicable” or N/A.

Questionnaire

Question 1
Write your full name :

  • Family name
  • Given name
Question 2
Write your date of birth
Question 3
List all the languages you speak
Question 4
Provide the following details about your father and mother:

  • Family name
  • Given name
  • Date of birth
  • Address
Question 5
Check the appropriate box to indicate your highest level of education and provide the number of years of study completed.
Question 6
Check ‘‘Yes’’ or ‘‘No’’ to indicate if you are currently employed.
Question 7
Give details about your current and previous employers within the past five (5) years:

  • Dates of employment
  • Employer (name, address and phone number)
  • Your occupation/position in the company
  • Your monthly salary
Question 8
Check ‘‘Yes’’ or ‘‘No’’ to indicate if you have resided in countries other than Canada.If you answer ‘‘Yes’’, provide the following details:

  • Country
  • Address and telephone numbers (in the country where you lived)
  • Period of residence
Question 9
Check ‘‘Yes’’ or ‘‘No’’ to indicate if you are a naturalized Canadian or a permanent resident.If you answer ‘‘Yes’’, provide the date on which you became a permanent resident.

Question 10
Check ‘‘Yes’’ or ‘‘No’’ to indicate if you were sponsored to come to Canada.If you answer ‘‘Yes’’, provide the date on which you became a permanent resident and the type of sponsorship (i.e. spousal, parents, dependent child, etc.)

Question 11
Check ‘‘Yes’’ or ‘‘No’’ to indicate if you are currently living in Canada.If you answer ‘‘Yes’’, indicate since when and provide your current address in Canada.

If you answer ‘‘No’’, provide the following information:

  • When you plan to return
  • Where you plan on residing
  • Proof of your intention to return and establish yourself in Canada
Question 12
Check ‘‘Yes’’ or ‘‘No’’ to indicate if you are living with someone.If you answer ‘‘Yes’’, provide the following information about that person:

  • Name
  • Relationship to you
Question 13
Check ‘‘Yes’’ or ‘‘No’’ to indicate if your friends and family know of your relationship with your spouse/partner.If you answer ‘‘No’’, explain why they do not know.

Question 14
Check ‘‘Yes’’ or ‘‘No’’ to indicate if your spouse/partner has met your close friends of family.If you answer ‘‘No’’, explain why.

Question 15
Check ‘‘Yes’’ or ‘‘No’’ to indicate if you have children.If you answer ‘‘Yes’’, provide the following information about them in sectionA:

  • Name
  • Relationship to you
  • Date of birth

In section B, if any of your children do not live with you, give details about:

  • Your formal or informal visitation rights
  • How often you visit them or they visit you
  • How you financially support them

In section C, check ‘‘Yes’’ or ‘‘No’’ to indicate if your spouse, common-law or conjugal partner has met your children.

If you answer ‘‘No’’, explain why.

Question 16
Check ‘‘Yes’’ or ‘‘No’’ to indicate if you have ever submitted a sponsorship application for another person.If you answer ‘‘Yes’’, provide the following details:

  • Family name
  • Given name
  • Date of birth
  • Relationship to you
Question 17
Check ‘‘Yes’’ or ‘‘No’’ to indicate if you have ever been married, in a common-law or conjugal relationship.If you answer ‘‘Yes’’, provide the following details:

  • Family name
  • Given name
  • Date of birth
  • Address (number and street, city or town and country)
  • Length of relationship
  • Date of separation
  • Date of divorce/ death (attach divorce papers or death certificate)

Note. Do not forget to sign the form and write the date.

Use of a Representative (IMM 5476)

Who may use this form?

Complete this form only if you:

  • used the services of a representative to help you prepare or submit your application; or
  • are appointing a representative; or
  • are cancelling a representative’s appointment.

If you have dependent children aged 18 years or older, they are required to complete their own copy of this form if a representative is also conducting business on their behalf.

Your spouse or common-law partner does not have to complete a separate request and must sign in the box provided under question 10.

What is a representative?

A representative is someone who has provided advice, consultation, or guidance to you at any stage of the immigration application process, or in an immigration proceeding. If someone represented or advised you to help you submit your application, then that person is your representative. A representative is also someone who has your permission to conduct business on your behalf of Citizenship and Immigration Canada (CIC) and the Canada Border Services Agency (CBSA).

When you appoint a representative:

  • you also authorize CIC and CBSA to share information from your case file with this person;
  • your application will not be given special attention nor can you expect faster processing or a more favourable outcome;
  • the representative is authorized to represent you only on immigration matters related to the application you submit with this form;
  • you can appoint only one (1) representative for each application you submit;
  • you are not obliged to hire a representative. We treat everyone equally, whether they use the service of a representative or not.

Important information: You must notify us if your representative’s contact information changes or if you cancel the appointment of a representative.

Types of representatives

Family, friends, and non-profit groups often help applicants who feel the need for support and advice on immigration matters. You can appoint a representative who does not charge fees or receive any other compensation for providing immigration advice or services to represent you before CIC or theCBSA.

There are two (2) types of representatives.

Uncompensated representatives include:

  • friends and family members who do not, and will not, charge a fee or receive any other consideration for their advice and services;
  • organizations that do not, and will not, charge a fee or receive any other consideration for providing immigration advice or assistance (such as a non-governmental or religious organization);
  • consultants, lawyers and Quebec notaries, and students-at-law under their supervision, who do not, and will not, charge a fee or receive any other consideration to represent you.

Compensated representatives:

Compensated representatives charge a fee or receive some other form of consideration in exchange for the advice and representation that they provide. If you want us to conduct business with a compensated representative then they must be authorized by CIC.

Note: If an immigration representative is being paid or compensated by someone other than the applicant, then the representative is still considered to be a compensated representative.

It is important to know that anyone who represents or advises you for payment — or offers to do so — in connection with immigration proceedings or applications is breaking the law unless they are an authorized representative or they have a specific agreement or arrangement with the Government of Canada that allows them to represent or advise you. This applies to advice or consultation which happens before or after an immigration application is made or a proceeding begins.

Authorized representatives are:

  • immigration consultants who are members in good standing of the Immigration Consultants of Canada Regulatory Council (ICCRC);
  • lawyers and paralegals who are members in good standing of a Canadian provincial or territorial law society and students-at-law under their supervision;
  • notaries who are members in good standing of the Chambre des notaires du Québec and students-at-law under their supervision.

If you appoint a compensated representative who is not a member of one of these designated bodies, your application will be returned. Learn about using a representative.

General Application Information

  • Check one box to indicate if you are appointing or cancelling the appointment of a representative.
  • Check both boxes and complete all sections if you are cancelling a representative andappointing a new one at the same time.

Section A – Applicant Information

Question 1
Write your last name (surname or family name) and given name(s).
Question 2
Write your date of birth.
Question 3
If you have already submitted your application, write:

  • the name of office where the application was submitted;
  • location of office;
  • type of application you are sending.
Question 4
Write your Citizenship and Immigration Canada Identification (ID) or Unique Client Identifier (UCI) number (if known).

Section B – Appointment of Representative

Question 5
Write your representative’s full name.If your representative is a member of the Immigration Consultants of Canada Regulatory Council (ICCRC), a law society or the Chambre des notaires du Québec, print his or her name as it appears on the organization’s membership list.

Question 6
Check one box to indicate if your representative is unpaid or paid.If your representative is paid, write the membership ID number of:

  • the Immigration Consultants of Canada Regulatory Council (ICCRC); or
  • a Canadian provincial or territorial law society; or
  • the Chambre des notaires du Québec.
Question 7
Write your representative’s contact information.

Note: By indicating your representative’s e-mail address, you are hereby authorizing CIC to transmit your file and personal information to this specific e-mail address.

Question 8
To accept responsibility for conducting business on your behalf, your representative must:

  • sign the declaration
  • date the declaration, and
  • include the Party ID, only if it is known.

Section C – Cancel the Appointment of a Representative

Question 9
Fill in this section if you wish to cancel the appointment of a representative. Write the representative’s full name.

Section D – Your Declaration

Question 10
By signing, you authorize CIC to complete your request for yourself and your dependent children under 18 years of age.If your spouse or common-law partner is included in this request, he or she must sign in the box provided.

Release of information to other individuals

To authorize CIC to release information from your case file to someone other than a representative, you will need to complete the form Authority to Release Personal Information to a Designated Individual (IMM 5475) (PDF, 1.76 MB). The form is also available from Canadian embassies, high commissions and consulates abroad.

The person you designate will be able to obtain information on your case file, such as the status of your application. However, they will not be able to conduct business on your behalf with CIC.


Step 3. Pay the Fees

Fee

Use the table below to calculate the total amount of fees to be paid (all fees are in Canadian dollars). Fees must be included with this application.


Calculating the fees

Use the tables below to calculate the total amount of fees to be paid. There are two (2) types of fees:

1. The processing fee which must be included with your application.

Processing fees Number of persons Amount per person Amount due
Sponsor 1 $75 $75
Principal applicant 1 $475
Dependent child aged under 19 who is the principal applicant, unmarried and not in a common-law relationship 1 $75
Dependent child aged 19 or older who is the principal applicant and has been unable to be financially self-supporting since before the age of 19 due to a physical or mental condition $475
Dependent child aged under 19, unmarried and not in a common-law relationship $150
Dependent child aged 19 or older who has been unable to be financially self-supporting since before the age of 19 due to a physical or mental condition $150
Total payment

2. The Right of Permanent Residence Fee, which will be requested by CIC at a later stage if your application is approved.

Note. We strongly recommend paying the Right of Permanent Residence Fee along with your processing fees. By doing so, it will reduce the processing time of your application.

Right of Permanent Residence Fee Number of persons Amount per person Amount Due
Principal applicant (Spouse/common-law partner) 1 × $ 490 $ 490
Total Payment:

Note: Dependent children are exempt from paying the Right of Permanent Residence fee.


Residents of Quebec

If you are a resident of Quebec, you will need to pay an additional processing fee to the province of Quebec when you submit your undertaking to MIDI. For more information about Quebec provincial processing fees, visit Ministère de l’Immigration, de la Diversité et de l’Inclusion (MIDI).


Incorrect fee payment

Payment issue – No fee included

CIC will return your application.

Note: Processing of your application will only start after you return your application with the requested fees.

Payment issue – Insufficient fees included

CIC will return your application.

Note: Processing of your application will only start after you return your application with the requested fees.

Payment issue – Overpayment

CIC will:

  • start processing your application, and
  • send you a refund as soon as possible.

Note: You do not have to request a refund, it will be done automatically.

Payment issue – Expired payment

For expired certified cheques, bank drafts and money orders only. CIC will return your application.

Note: Processing of your application will only start after you return your application with requested fees.


Payment method options

Payment of fees online is the preferred method of payment.

Online fee payment

Resources required

You can pay your fees online if you have:

  • a credit card (Visa, MasterCard or American Express);
  • access to a computer with an Internet connection;
  • a valid e-mail address, and
  • access to a printer (you will need to print the receipt).

Instructions

Follow these step-by-step instructions to pay using the Internet.

  • Go to Pay my fees online.
  • Follow the online instructions.
    • At the end, click on the button to print the CIC official receipt with barcode. Print two copies.

Note

Do not exit without printing the receipt!

  • Fill in the Payer Information Section by hand.
  • Attach a copy of this receipt to your completed application. Keep the second copy of the receipt for your records.

Proof of payment

The receipt printed in step 2 of the instructions above will serve as your proof of payment.


Fee payment at financial institutions in Canada

If you do not wish to pay using the Internet, you must make the payment at a financial institution in Canada. The financial institution will let you know what method of payment it accepts. There is no banking charge to pay at a financial institution. An original receipt of payment form IMM 5401 is required to process the payment. This form is not available online. You must order an original receipt of payment form (IMM 5401) by mail. Include a copy of this receipt with your paper application.


Note

The only acceptable forms of payment are online or through a financial institution in Canada. If you send any other form of payment, CIC will return your application.

Availability

For clients located inside Canada only.

Resources required

Original fee receipt form (IMM 5401).

Instructions

Follow these step-by-step instructions to pay at a financial institution in Canada.

Important information: Use an original payment receipt form (pink and white). A photocopy is not acceptable.

For more information. See: “Obtaining an original payment receipt form – Inside Canada” in this section.

Fill out one (1) payment receipt form (IMM 5401) by doing the following:

  1. Calculate the total fee amount to be paid using the chart Calculating your fees at the beginning of this section.
  2. Insert the total amount paid on line 09 Citizenship or Immigration Services Fees.Important information: Do not complete the top two portions (Copy 1 and Copy 2) of the receipt. The financial institution will complete these.
  3. Fill in the Payer Information section on the back of the payment receipt form.Do you already have an open file and know the client identification number (client ID) that we have assigned to you?
    • If yes, enter the number in the box provided for that purpose.
    • If no, leave that box empty.
  4. Bring the receipt form and your payment to the teller (cashier) at the financial institution. Do notpresent your application, only your receipt form.The teller (cashier) will:
    • stamp and enter the amount paid in the upper two portions (Copy 1 and Copy 2) of the receipt form, and
    • give you these top two portions of the form.

    Important information: Do not make payment using the automated teller machines or on a financial institution website.

  5. The following list indicates what you should be doing with the different parts of the IMM 5401 receipt.
    • Copy 1 – Client’s copy (top portion): Keep for your records.
    • Copy 2 – To be sent to CIC (middle portion): Attach to your completed application.
    • Copy 3 (bottom portion): The financial institution will keep the bottom part.
Proof of payment

Completed payment receipt form (Original form IMM 5401)

Obtaining an original payment receipt form–Inside Canada

You can order an original payment receipt form (IMM 5401) online. Orders are mailed to addresses in Canada only. Delivery may take two weeks.

Fee payment for Canadian sponsors residing outside of Canada

Canadian citizens living abroad can pay their fees online.

Canadian citizens living abroad can also submit a payment via bank draft or money order. However, in order to process your application, your fee payment must meet the following criteria:

  • be payable to the Receiver General for Canada;
  • be in Canadian funds
  • be cashable through a Canadian financial institution;
  • clearly indicate name, street address and account number of the financial institution in Canada where it may be cashed.Note: Do not provide a post office box as an address.

Step 4. Submit the Application

Where do I apply?

Mail your completed application in a stamped envelope addressed as shown below:

*Indicate whether this is a spousal, common-law, conjugal or dependent children sponsorship.

Affix sufficient postage (top right of the envelope)

Sender (top left of the envelope)
(Your name)
(Your Address)
(Your Postal Code)
Recipient (centre of the envelope)
Sponsorship: (Type of sponsorship*)
Case Processing Centre ─ Mississauga
P.O. Box 3000, Station A
Mississauga, Ontario
L5A 4N6

If you send your application by private courier:

Sponsorship: (type of sponsorship*)
Case Processing Centre – Mississauga
2 Robert Speck Parkway,
Suite 300
Mississauga, ON
L4Z 1H8


Submit the document checklist

Make sure you use and submit the Document Checklist (IMM 5491) along with your application forms and supporting documents.



Note

Sign the form

The application must be signed and dated before it is submitted.

Note: If your application is not signed and dated, it will be returned to you.