Standard personal information banks

Consistent Uses: Information may be used to link voluntary self-identification data to information contained in other banks (refer to Standard Personal Information Bank Employment Equity and Diversity – PSE 918) for the purpose of implementing and evaluating government policies relating to employment equity and diversity. Some information may also be shared with/described in the Standard Personal Information Banks Accounts Receivable – PSU 932, Employee Performance Management Program – PSE 912 and Employee Personnel Record – PSE 901. Information may also be used or disclosed for program evaluation.

Retention and Disposal Standards: For information about the length of time that specific types of common administrative records are maintained by a government institution, including the final disposition of those records, please contact the institution’s Access to Information and Privacy Coordinator.

RDA Number: 98/005

Related Record Number: PRN 927

Bank Number: PSE 905

Travel
Description: This bank describes information about employees who travel on official institutional business. Personal information may include name, contact information, biographical information, employee identification number, employee personnel information, financial information and passport/visa information, travel history, travel claims, accommodations, meals, or preferences. Travellers may also be requested to provide date of birth and gender when booking travel arrangements.

Class of Individuals: Employees of government institutions, Ministers, Parliamentary Secretary, exempt staff, and other individuals (may include term or casual employees, temporary staff, volunteers, students, consultants and contractors, or witnesses) who travel on official institutional business, their spouses or common-law partners and dependants.

Purpose: Personal information is used to process travel requirements for individuals who travel on behalf of the institution. For most government institutions, personal information is collected under the authority of the Financial Administration Act. For those institutions not subject to the Act, consult the institution’s Access to Information and Privacy Coordinator to determine collection authority.

Consistent Uses: Travel expenses incurred by the Minister, Parliamentary Secretary, exempt staff, and by senior level employees (i.e., Deputy Minister, Associate Deputy Minister, Assistant Deputy Minister, or equivalent) may be proactively disclosed on government institutions’ websites. Some institutions may share information with Public Works and Government Services Canada to establish the Traveller Profile (refer to Central Personal Information Bank Shared Travel Services Initiative (STSI) Traveller Profile – PWGSC PCE 706). In some instances, information may also be shared with the Department of Foreign Affairs and International Trade Canada (e.g., official delegations to events in foreign countries). Information may also be shared with/described in Standard Personal Information Banks Accounts Payable – PSU 931 and Accounts Receivable – PSU 932. Information may be used or disclosed for program evaluation and reporting purposes.

Retention and Disposal Standards: For information about the length of time that specific types of common administrative records are maintained by a government institution, including the final disposition of those records, please contact the institution’s Access to Information and Privacy Coordinator.

RDA Number: 98/001 and 99/004

Related Record Number: PRN 934 and/or PRN 935

Bank Number: PSU 909

Values and Ethics Codes for the Public Sector and Organizational code(s) of Conduct
Description: This bank describes information related to the responsibilities of public servants in government institutions included in the public sector as defined in section 2 of the Public Servants Disclosure Protection Act (PSDPA) as set forth in the Values and Ethics Code for the Public Sector, applicable organizational code(s) of conduct, as well as conflict of interest and post-employment measures. Personal information may include name, contact information, financial information, credit information, biographical information, employee identification number, employee personnel information, views and opinions of, or about, individuals, signature and other personal information which may be contained in a conflict of interest statement.

Note: Public servants of government institutions included in the core public administration for which Treasury Board is the employer and who are members of a collective bargaining group that has yet to transition to the Values and Ethics Code for the Public Sector in their collective agreements remain subject to the Values and Ethics Code for the Public Service in regards to conflict of interest measures and post-employment measures. Those who have transitioned to the Values and Ethics Code for the Public Sector are subject to the Policy on Conflict of Interest and Post-Employment. Bank formerly called: Values and Ethics Code for the Public Service. Description last updated: December 2013.