Standard classes of records

Document Types: Internal audit committee records, internal audit reports, audit and evaluation methodologies and schedules, terms of reference, measurement and analysis tools, compliance reviews and external reports, institution-specific policies, guidelines and manuals, consultation documentation, risk analyses and profiles, maturity models, recommendations, implementation and action plans, impact analyses and special studies, and copies of Auditor General Reports.

Record Number: PRN 916

Labour Relations
Description: Includes records related to relations between employer and employee (through the bargaining agents or units on behalf of the employees) within the institution. May include information related to adjudication and unfair labour practices complaints, discipline, demotion and termination, essential services and strike management, exclusions, certifications and union dues, human rights complaints, pay equity, collective agreement administration, the establishment and maintenance of an institutional informal conflict management system including conflict resolution/alternative dispute resolution processes and procedures, two-tier bargaining, certification process, mediation, and workplace assessment.

Document Types: Essential services agreements, grievance and conflict resolution procedures, copies of relevant acts and regulations, settlement documentation, investigation reports, documentation of adjudication hearings (e.g. legal documents, subpoenas, proceedings, records of decisions, witness statements), institutional codes of conduct and discipline, dispute resolution evaluation reports, workplace assessment reports, mediation agreements, equal wage guidelines, records of institutional Labour-Management Consultation Committees and, where applicable, copies of decisions of the Public Service Labour Relations Board.

Record Number: PRN 926

Legal Services
Description: Includes records related to activities undertaken to enable institutions to pursue policy, program and service delivery priorities and objectives within a legally sound framework. Legal Services include the provision of policy and program advice, direction in the development and drafting of the legal content of bills, regulations, and guidelines, assistance in the identification, mitigation and management of legal risks, legal support in ensuring compliance and enforcement of standards, regulations, and guidelines, and representing the institution’s interests in litigation. May include information related to legal advice, preparation of legal documents, litigation services, and legislative drafting.

Document Types: Legal opinions, legislative proposals, draft legislation (Government and private members’ bills), regulations, and orders in council, working papers, Memoranda to Cabinet, correspondence, copies of enacted legislation, legislative drafting instructions and procedures, records documenting consultations with other federal institutions, schedules, parliamentary returns, written questions, petitions, motions, briefing books, copies of House of Commons Debates, House of Commons calendar, and cabinet committee documents.

Record Number: PRN 902

Materiel Management
Description: Includes records related to the sustainable and financially responsible management of an institution’s movable assets (excluding money and records) such as furniture, furnishings, equipment, supplies, vehicles, and other materiel used or acquired by the institution to facilitate the efficient delivery of institutional programs and services. May include information relating to planning, purchasing, maintenance, repair and disposal of materiel, and operating standards.

Document Types: Inventories, price lists, disposal and surplus policies and procedures, insurance policies, licences, asset loss investigation reports, inventory control system specifications, asset transfer and disposal reports, user specifications, standing offer agreements, copies of procurement procedures, institution-specific policies and guidelines, and vandalism and theft reports.

Record Number: PRN 945

Occupational Health and Safety
Description: Includes records related to the provision of a safe and healthy working environment for all federal employees (including employees of Crown Corporations, Foundations, Commissions, etc.). Records may include information related to occupational health and safety training, health assessments of employees and emergency medical services, environmental health investigations and surveys, first aid training, facilities, services and supplies, the selection and use of personal protective equipment and clothing, the rehabilitation and retraining of employees disabled by work injuries or illnesses, employee assistance services, the development and monitoring of occupational and environmental standards, procedures and other directives for the prevention of occupational illness and injury, the Canada Labour Code, workplace fitness programs, and institutional Occupational Health and Safety Committees.