Guide 3900 Steps – Sponsorship Of A Spouse, Common-Law Partner, Conjugal Partner Or Dependent Child Living Outside Canada

Step 1. Gather Documents

What documents are required?

Use the Document Checklist (IMM 5491) which you can find in this package to assist you in gathering the necessary documentation.

Important information: If you do not provide all the requested information or documents, the processing of your application could be delayed.

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Translation of documents

Any document that is not in English or French must be accompanied by:

• the English or French translation; and
• an affidavit from the person who completed the translation; and
• a certified copy of the original document.

Translations may be done by a person who is fluent in both languages (English or French and the unofficial language). If the translation is not provided by a member in good standing of a provincial or territorial organization of translators and interpreters in Canada, the translation must be accompanied by an affidavit swearing to the accuracy of the translation and the language proficiency of the translator.

The affidavit must be sworn in the presence of:

In Canada:

• a notary public
• a commissioner of oaths^Note1
• a commissioner of taking affidavits^Note1

Outside of Canada:

• a notary public ^Footnote2

Important information: Translations must not be done by the applicants themselves nor by members of the applicant’s family.

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Certified true copies

To have a photocopy of a document certified, an authorized person must compare the original document to the photocopy and must print the following on the photocopy:

• “I certify that this is a true copy of the original document”,
• the name of the original document,
• the date of the certification,
• his or her name,
• his or her official position or title, and
• his or her signature.

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Who can certify copies?

Persons authorized to certify copies include the following:

In Canada:

• a notary public
• a commissioner of oaths^Note1
• a commissioner of taking affidavits^Note1

Outside Canada:

• a notary public^Note2

Family members may not certify copies of your documents.

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Step 2. Complete the Application

Filling out the application

The following are the forms that must be filled out and submitted:

• IMM1344E Application to Sponsor, Sponsorship Agreement and Undertaking (IMM 1344) 
• Document Checklist (IMM 5491) (PDF, 701.88 KB))
• Sponsorship Evaluation (IMM 5481) (PDF, 584.73 KB))
• Sponsor Questionnaire: (IMM 5540) (PDF, 1.07 MB)
• Statutory Declaration of Common-law Union (IMM 5409), if applicable (PDF, 636.51 KB)
• Use of a Representative (IMM 5476), if applicable (PDF, 596.50 KB)
• Receipt (IMM 5401)

Important information: It is a serious offence to give false or misleading information on these forms. The information you provide on your application is subject to verification.

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Be complete and accurate

Complete all sections. If a section does not apply to you, write “Not Applicable” or “NA”. If information or documents are missing, your entire application will be returned to you. You will need to re-submit your application with the missing information or documents.

If you need more space for any section, print out an additional page containing the appropriate section, complete it and submit it along with your application.

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Application to Sponsor, Sponsorship Agreement and Undertaking(IMM 1344)

Who must fill out this application form?

This form must be completed by:

• the sponsor,
• the co-signer, if applicable
• the principal applicant.

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Completing the form

You must answer all the questions on this application form unless indicated otherwise.

1. Download and fill out the application form on a computer.

You also have the option of saving your form and completing it later.

2. Once the application is completed, click on the Validate button located at the top or bottom of the form.

A barcode page like the one below will be generated:

3. Print all pages of your application form.

4. Sign and date in the spaces provided.

5. Place the barcode page on top of your application (forms and supporting documents) when you submit it.

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Part 1: Application to Sponsor and Undertaking

Question 1

Check one box to indicate how you wish to proceed if you do not meet the sponsorship requirements.

• If you check the box to withdraw your sponsorship application then
  • the sponsorship application will not be processed. All fees will be refunded, except for the $75 sponsorship fee.
• If you check the box to proceed with the application for permanent residence then
  • the sponsorship application will be refused. None of the fees will be refunded.